In order to ensure the effectiveness of the internal control system of the Company and each group company and to continuously improve it, the Company's Internal Audit Department conducts monitors the Group's internal control over the Companies Act and the Financial Instruments and Exchange Act in accordance with the annual audit policy and audit plan.
Under the leadership of our Risk Management Committee, each of our departments and group companies formulates annual action plans related to risk management and promotes improvement activities. In addition, if an incident related to risk management occurs or is likely to occur within the Group, it is reported to the Risk Management Committee, etc., and appropriate guidance is provided through the risk management system. The activities of the Risk Management Committee are reported to the Board of Directors to confirm their effectiveness. In the event of a large-scale disaster, etc., we have established a system to respond by establishing a special countermeasures headquarters, etc. headed by General Manager Representative Director, President and CEO In addition, we formulate a business continuity plan and review it regularly, make our buildings and production facilities earthquake-resistant, and conduct regular drills assuming the occurrence of a disaster.
Based on the "Group Company Management Regulations, the Company's main divisions receive reports from Group companies on business policies, plans, financial results and other matters as appropriate, and important matters are approved by the Executive Management Meeting or the Board of Directors. In addition to encouraging the autonomous management of each group company, we also conduct a management soundness evaluation each fiscal year, with evaluation items such as the business performance and risk management status of each group company. We provide guidance and support to each group company.
We have established the "Group Basic Philosophy" and "Group Code of Conduct," and have made them known to our Group officers and employees through our website, in-house newsletter, Group Compliance Guidebook, etc. In addition, under the leadership of the Company's Risk Management Committee, each department and group company of the Company formulates annual action plans for thorough compliance, promotes improvement activities, and shares information. In addition, the Company's supervising departments conduct various types of compliance education for each level of the Group.
- Corporate philosophy
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グループ・コンプライアンスガイドブック
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In order to strengthen compliance, the Group has established contact points for consultation and reporting both inside and outside the company, and accepts consultations and reports regarding general corporate ethics from Group employees and business partners. Anonymous consultations and reports are possible, and the confidentiality of consultations and reports received at the hotline is protected. We will not give disadvantageous treatment to those who cooperated in confirming the facts, not to mention those who consulted and reported.
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Contact point for consultation/reporting |
(1) Inside: Topy Industries Group Ethics Consultation Office (2) Outside: Topy Industries Group Compliance Hotline (outside law firm) |
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Person who can consult and report |
Group officers, employees and their families, retirees, business partners (including contractors, joint venture partners, other business partners, etc.) |
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Target of consultation/report |
Acts that are considered to violate laws, corporate ethics, Group Basic Philosophy, Group Code of Conduct, or internal regulations related to the business of the Group (including matters related to human rights violations such as harassment and child labor, and corruption including bribery) |
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Investigation/correction |
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In addition to meetings Audit & Supervisory Board Member, the Audit & Audit & Supervisory Board Member attend Executive Management Meeting and other important meetings held by full-time Audit & Supervisory Board members to discuss the activities of Internal Audit Department and the Risk Management Committee, as well as other matters that have a significant impact on the Group. I am receiving reports. In addition to regular opinion exchange meetings between representative directors and Audit & Supervisory Board Member, we also hold information sharing meetings between outside directors and Audit & Supervisory Board Member.
In the event that an incident related to risk management occurs or is likely to occur within the Group, it is also reported to the Audit & Audit & Supervisory Board Member based on the Group Risk Management Regulations. In addition, based on the "Topy Industries Group Ethics Consultation Office and Topy Industries Group Compliance Hotline Regulations," we have established a system for reporting whistleblowing to Audit & Supervisory Board Member.
Our group recognizes that corruption, bribery, and other corrupt practices are a risk factor that can significantly undermine corporate trust. We have established the Topy Industries Group Anti-Corruption Policy which declares that we will build fair and transparent relationships with local residents, etc., and that we will not engage in any form of corruption.
Additionally, the Topy Industries Group Supply Chain Management Policy which concerns the supply chain, stipulates anti-corruption measures, and we work together with our group's business partners to prevent corruption.
In addition to the development of rules, we have implemented education on anti-corruption for Group officers and employees, and have established a system for receiving consultations and reports at the Group's whistleblower hotline regarding matters suspected of corrupt practices such as corruption and bribery. We are also working to prevent corruption from an operational perspective.
The Topy Group believes that it is necessary to increase tax transparency for various stakeholders, and has established the Topy Industries Group Tax Policy, which stipulates tax compliance and governance.
Our group has established the Topy Industries Group Intellectual Property Policy. This policy positions intellectual property as a tool that supports sustainable business growth, defines it as not only patents but also includes know-how, promotes stricter management of intellectual property, and decides to promote an innovative intellectual property strategy and by visualization, analysis, and utilization of intellectual property. Under this policy, our group strives to create intellectual property and improve compliance and governance regarding intellectual property.
